Jetpaks Privacy Notice for Drivers

JETPAK’S PRIVACY NOTICE FOR DRIVERS

1 GENERAL
1.1 Jetpak Group AB, reg. no. 556415-6650, inclusive of all the companies within the Jetpak concern (“Jetpak”) respects and cares about your personal integrity. We want you to feel safe when we process your personal data. By way of this privacy notice (“Privacy Notice”), we want to inform you about how we ensure that your personal data is processed in the right way

1.2 To be able to provide you with the application for transporting our goods, we need to process your personal data. This Privacy Notice applies to you who is a driver at Jetpak.

2 DATA CONTROLLER
Jetpak is the data controller for the processing of your personal data and is responsible for ensuring that the processing is made in compliance with applicable law. You will find our contact details at the last page of this Privacy Notice.

3 OUR PROCESSING OF YOUR PERSONAL DATA
3.1 At Jetpak, we process your personal data to provide you access to our Jetpak Drive application in order to send you information about pick up and delivery locations and other shipment data and saving your information in our database in order to give you assignments from the system.

3.2 In the tables below, you are provided with more information about why we process your personal data, what personal data we retain to achieve the purposes of the processing and for how long we retain your personal data.

DRIVERS

Purpose:
Assign shipments to the drivers

Personal data:
Contact information such as name, phone number and email address
User information such as your username and password
Location information and access to your phones photos, media and files
Access to your phones camera
Transport information such as car registration number, vehicle number
Company information such as your company registration number (if you are an entrepreneur)

What we do:
We process your personal data to be able to assign shipments to you and have contact with you, see your location for traffic control to distribute shipments and your phone files to save the recipients signature. We need access to your phones camera to enable you to scan the shipments you are delivering for us. We also do route optimization based on the routes you have taken during the deliveries.

Legal basis:
The legitimate interest of assigning shipments to be able to provide delivery services and to enable you to access the information and scan the shipments in order to provide your services to us.

Retention Period:
Your personal data is retained for the duration you provide transportation services for. We will save your location information for 36 months in order to do route optimization.

Your rights:
You have the right to object to processing of your personal data based upon a legitimate interest as legal basis. If you object to such processing, we will continue with the processing only if there is a compelling legitimate basis for the processing that overrides your interest, fundamental rights or freedoms.

Purpose:
Enable drivers’ access to certain customer sites

Personal data:
Personal information such as name and social security number
Transport information such as car registration number

What we do:
We process your personal data to be able to provide our transportation services to certain customers that have higher security procedures at their premises. In that case, we need to share your name, social security number and your car registration number to the security office so that they can check your personality before giving you access to their premises.

Legal basis:
The legitimate interest of being able to provide services to customers that require checking the personality of drivers that have access to their premises. You as a driver can in this case provide these specific delivery services to these customers.

Retention Period:
Your personal data is retained for the duration you provide transportation services for and 36 months thereafter.

Purpose:
Administration of agreement and safeguarding our legal interests in case of a dispute

Personal data:
Contact information such as name, address, phone number and email address
Company information such as your company name, company registration number (if you are an entrepreneur, your personal identification number will be used)
and bank details

What we do:
We process your personal data to administrate the possible contract between you and Jetpak.
In case of a dispute, we have the right to process your personal data for the purpose of defending, establishing or exercising a legal claim.

Legal basis:
Performance of a contract.
In case of a dispute, we are entitled to process your personal data with legitimate interest as legal basis.

Retention Period:
Your personal data is retained for the duration of the contract period and up to 36 months thereafter.
Your personal data may be retained for longer if they are necessary to defend, establish or exercise a legal claim.

4 WHERE WE COLLECT YOUR PERSONAL DATA FROM

4.1 The personal data we process about you is gotten directly from you.

5 AUTOMATED DECISION MAKING

5.1 Jetpak does not process your personal data for automated decision making.

6 FOR HOW LONG DO WE RETAIN YOUR PERSONAL DATA?

6.1 We only retain your personal data for as long time as necessary to achieve the purposes for which they were collected in accordance with this Privacy Notice. When we do not longer need your personal data, we remove the data from our systems, databases and backups.

7 WITH WHOM DO WE SHARE YOUR PERSONAL DATA?

7.1 We will not sell your personal data to any third party.

8 WHERE DO WE PROCESS YOUR PERSONAL DATA?

8.1 Jetpak process your personal data within the EU/EEA.

9 YOUR RIGHTS

9.1 Our responsibility for your rights

9.1.1 Jetpak is in the capacity as data controller responsible for ensuring that your personal data is processed in accordance with applicable law and that your rights have an impact on the processing. You may at any time contact us to exercise your rights. You will find our contact details at the last page of this Privacy Notice.

9.1.2 Jetpak is responsible for answering your request to exercise your rights within one month from our receipt of your request. If your request is complicated, or if we have received a large extent of requests, we are entitled to prolong our response period with two additional months. If we assess that we cannot perform the actions you have requested, we will within one month explain why and inform you about your right to lodge a complaint with the data protection authority.

9.1.3 All information and communication, and all actions we carry out, is at no cost for you. If the action you request is manifestly unfounded or excessive, we are entitled to charge you an administrative fee to provide you with the requested information or carry out the requested action,or refuse to meet your request.

9.2 Your right to access, rectification and erasure of personal data and restriction of processing

9.2.1 You have the right to request:
a) Access to your personal data. This means that you have the right to request an abstract from our data record regarding our use of your personal data. You also have the right to request a copy of the personal information being processed at no cost. However, we may charge you a reasonable administrative fee to provide you with additional copies of the personal data. If you make your access request by electronic means such as email, we will provide you with the information in a commonly used electronic format.

b) Rectification of your personal data. We will at your request, or at our own initiative, rectify, anonymise, erase or complement personal data that you or we discover is inaccurate, incomplete or misleading. You also have the right to complement the personal data with additional data if relevant information is missing.

c) Erasure of your personal data. You have the right to request that we erase your personal data if we do no longer have an acceptable reason for processing the data. Given this, erasure shall be made by us if:

(i) the personal data is no longer necessary for the purposes for which it was collected,
(ii) we process your personal data due to your consent, and you withdraw this,
(iii) you object to the processing of your personal data based on our legitimate interest and there is no overriding legitimate ground for the processing,
(iv) the personal data has not been lawfully processed,
(v) we are required to erase the personal data due to a legal obligation.
(vi) However, there might be requirements under applicable law, or other weighty reasons, that entail in that we cannot immediately erase your personal data. In such case, we will stop using your personal data for any other reasons than to comply with the applicable law, or the relevant weighty reason.

d) Right to restrict processing: This means that we temporarily restrict the processing of your personal data. You have the right to request restriction of the processing when:

(i) you have requested rectification of your personal data in accordance with section 9.2.1 b) above during the time period we are verifying the accuracy of the data,
(ii) the processing is unlawful and you do not want the personal data to be erased,
(iii) Jetpak, in its capacity as data controller, no longer needs the personal data for the purposes for which it was processed, but you require us to retain the information for the defence, establishment or exercise of legal claims, or
(iv) you have objected to our legitimate interest for the processing in accordance with section 9.3 below during the time period we determine whether the legitimate interest overrides your privacy rights.

9.2.2 At Jetpak, we will take all reasonable and possible actions to notify any recipients of your personal data as set out in section 7 above regarding any rectification, erasure or restrictions carried out by us. At your request, we will also inform you of which third parties we have shared your personal data with.

9.3 Your right to object to the processing

9.3.1 You have the right to object to such processing of your personal data based upon our legitimate interest (please see section 3 above). If you object to such processing, we will only continue with the processing if we have a compelling legitimate reason for the processing that outweighs your interest, rights or freedoms.

9.4 Your right to withdraw consent
We do not have any processes that we use your consent as the legal basis.

9.5 Your right to portability
You have the right to portability. This means that you have the right to receive certain of your personal data in a structured, commonly used and machine-readable format and have the right to transmit those data to another controller. You only have this right when your personal data is processed by automated means and our legal basis for the processing is consent or the performance of a contract between you and Jetpak.

9.6 Your right to lodge a complaint with the data protection authority
You have the right to lodge any complaints regarding our processing of your personal data with the data protection authority.

10 WE PROTECT YOUR PERSONAL DATA

You should always feel safe when providing us with your personal data. Therefore, Jetpak has implemented appropriate security measures to protect your personal data against unauthorised access, alteration and erasure. In the case of a security breach that may significantly affect you or your personal data, e.g. when there is a risk of fraud or identity theft, we will contact you and inform you of what you can do to reduce this risk.

11 AMENDMENTS TO THIS PRIVACY NOTICE

Jetpak has the right to amend this Privacy Notice at any time. When we make any amendments that are not only linguistic or editorial, you will be provided with clear information of the amendments and which impact they will have on you before the amendments are effective.

12 CONTACT DETAILS

If you have any questions regarding this Privacy Notice, our processing of your personal data, or if you want to exercise your rights, you may contact us in any of the following ways:

Jetpak Group AB, reg. no. 556415-6650
Postal address: DPO/Jetpak Group, Tornvägen 17A, 19060 Stockholm-Arlanda, Sweden

Email: dpo@jetpak.com